Film Management System
Film, Movie & TV Production Accounting Software
Management System (FMS) Overview
The Film Management System (FMS) is a MULTI-CURRENCY computer software program
designed for film and television, but which is equally suitable as a budgeting and
accounting system for all types of projects. The first version of the Film
Management System was released in 1983.
Numerous film production accountants have used FMS on well over 200 projects. The
combined project budgets total in excess of USD$700 million. FMS has been used to account
for Feature Films, Mini-Series, Episodic Television, TV Pilots - plus major non-film
events including the 1990 Commonwealth Games Opening and Closing Ceremonies, and the New
Zealand Pavilion at Expo 92 in Spain. As a result of being used on numerous
co-productions, FMS has been employed on projects involving just about every major US
studio, as well as most of the major television networks in the world. Because of these
diverse projects, the The Film Management System has evolved into one of the most advanced
project and film accounting systems available.
Film and Movie Production
FMS provides MULTI-CURRENCY budgets, for multiple stage projects. You can enter budgets in
one currency and report in another. Budget currency rates can be changed and your budget
updated in a few seconds. Budget detail notes provide reminders about the assumptions used
when deriving your individual budget figures. You have the option to include or exclude
budget fringes. You can globally change timings and/or rates used in your budget to get
answers to "what-if" scenarios. You can use standard budgets to help speed up
your budget preparation and provide a budgeting checklist to minimise "omission"
errors. You can import budgets prepared using Movie Magic*. You can easily enter expected
cash flows for your project and then prepare project cash requirements - in summary and in
detail. On-line Help is available immediately. FMS Budgeting is arguably the most advanced
budgeting package available for film and television productions. The FMS Budgeting Module
is available separately or as part of a full FMS suite of programs.
General Ledger Top
Processes Cheques, Petty Cash, Bank Deposits, Journals, etc. GL Reports include Summary
and Detail Transaction reporting as well as Trial Balance and Profit and Loss. FMS
normally uses a weekly accounting cycle but you can change this to any mix of accounting
periods you choose. This flexibility is ideal for pre-project and post-project phases when
cost reporting periods are further apart than they are during production. Another
important aspect of the system is that it allows you to enter descriptive information, in
addition to purely financial information such as cheque numbers. This means that your
reports are easily understood by people without accounting skills.
Accounts Payable and
Outstanding Orders Top
If you are not tracking your orders then your chances of coming in on budget are
significantly reduced. FMS tracks your commitments in detail. FMS processes creditor
payments directly from commitments - to avoid duplication of effort and to minimise
errors. The system provides for automatic cheque printing if necessary. Purchases from
each supplier for each project are tracked.
Film and Movie
Production Payroll Top
FMS caters for Hourly, Weekly, Fortnightly, and Monthly employees. Payroll allows for
payment to temp agencies, cash payments, payments via cheque - as well as automatic
payments. Using the "Employee Types" feature helps to automate payments to
employees with the same characteristics, for example extras. You can change pay slip lay
outs to your preferred format. FMS includes Australian and New Zealand payrolls with
automatic tax calculations. You can reprint employee pay slips from any accounting period
at any time. The system's simple but foolproof payroll processing procedures save hours of
accounting time each week. At the end of a project a few keystrokes allow you to prepare
tax certificates. On larger projects where a separate Payroll computer is required,
Payroll transactions can be entered remotely on a second computer and merged with your
main FMS system via floppy disk or modem. FMS Payroll transactions can be exported to the
US-based Vista* system if required - automatically (Requires permission from
Entertainment Partners, Inc.).
FMS tracks multiple Bank Accounts and unused cheque numbers to improve financial security.
Automated Bank Reconciliation saves time and provides 100% accurate information.
Film and Movie
Production Cost Reporting
FMS combines cash payments, accruals, outstanding orders, and budgets to highlight
production overages. Cost Reports print in a few minutes for any accounting period, at
summary or detail level, IN ANY CURRENCY - AND AT ANY TIME. The Cost Reporting features
save days of effort during a project. Percentage Complete reporting options allow you to
see exactly where you are over or under budget in a few seconds. Cost Reports can be
exported to your favourite spreadsheet, database or word processor. User-defined Cost
Report "Queries" can be created and saved. These are particularly useful when
dealing with relatively sophisticated Charts of Account. Multiple FMS Projects can be
combined into one overall system in The Global View FMS to
provide a complete "Work In Progress" Ledger for larger production houses.
Sophisticated password protection and full audit trails provide a bulletproof guarantee of
security for Investors, Head Office or Completion Guarantors. FMS is robust - it runs on
battery operated portable laptop computers as well as desktop computers in networked
environments. Data protection and recovery techniques employed by the system mean you can
recover from a power failure within minutes.
Flexible Hire Arrangements
We have a number of experienced film production accountants available for
assignments in Australia and New Zealand. If you prefer to use your own accounting
personnel, then you can rent the Film Management System. Optional on site training is
available at the time you install your system and modem support is also available should
this be required. Customised versions of the system, and links to third party software,
are also available. Ongoing telephone and FAX support are free of charge. Call for
FMS requires an IBM-PC or compatible computer with 640K RAM and a hard disk using the
MS-DOS 6.x (or later) operating system. The system is Windows 3.11/95/98/ME/2000/XP/Vista
compatible. Networked versions of the system are available. (32-bit systems
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